business documentation

I- Introduction

    The project documentation highlights the the profile, structure and major business processes of the chosen business. Through these gathered data we then describe the existing system, it weaknesses and strengths, and how we can burgeon the current business status through providing a proposed system. We will then put to test the efficiency of the system by preparing a model that will describe the progress and differences when the new system will be substantiated.
Our chosen company is a vegetable wholesale and retail business. The vegetable distributors provide vegetables through manufacturing and import. some vegetables were processed by the distributors (e.g. sprouted mongo) and some were transported from local producers in the countryside. These vegetables will be distributed in wholesale to large business establishments (e.g. Davao Regional Hospital, Delongtes, NCCC mall).  The remaining products were sold in retails in local markets.
The mode of payment for wholesale is weekly. The distributors will be collecting payments every end of the week. Payments are directly and indirectly settled depending on the agreement between the distributor and the company.


II. The existing system

    The current system is manual. It means that the company is putting the data manually in record books. This is done everyday to see and analyze the current flow of money, the gross and net margins, and the total costs of production. This records also serves as a written acknowledgment that a specified delivery of merchandise has been received and delivered.
Many problems are encountered in the current system like lost records of some transactions. And because it's not really properly bound together due to its number some records eventually lost. This gave a negative Impact in the company for some transactions were void.
There are also instances that the entries were not legibly written and so some figures are conceived differently from its actual amount. like example, if PHP300 is not discernible it might be interpreted as PHP200 instead of its real value. This mistakes will produce undesired results.
Manual system is apparently hasten progress because of its flaws in efficient and accurate data entries then eventually result to poor analysis of the business.